Thursday, August 16, 2012

Aug. 28 Meeting Agenda

Balance on hand_____.

Officer Reports:
A. Coaches Report – Athlete Awards etc.

Old Business:
A. Vote on Proposed Policy
Determination of when a coach is required to attend an official meet
For official team regular season meets the following will apply with regard to the requirement of attendance and the compensation of a coach. 
  1. Meets are generally to be compensated at a per meet or per session rate which ever includes more compensation based on time expected to coach as detailed in the coaches contract.  This compensation is assumed to cover all scheduled sessions & meetings for a meet.
  2. When 3 or more athletes are registered for a session, the coach will be required to be in attendance. 
  3. When there are 2 or less athletes registered for a session it will be at the discretion of the coach and President or Vice President of the board to attend the session.  This decision is to be communicated by the coach to the swimmers registered for the session prior to the beginning of the meet.
  4. In the event that the above standards allows the coach to eliminate an entire day at the meet; the compensation for the meet may be adjusted.
  5. This policy only applies to the regular season meets not the State meets.
New Business:           
A. Elect officers
Proposed slate for the Board - will need to approve - if someone would like to fill the open positions please contact Melissa.
            Current Board:
                President: Melissa Webb
                Vice President: 
Dave Hanson                                        

                Members at Large
: Gaylor, DeVries

                Club Sponsorship/Fundraising:         
                Recreation Board Liaison
                Athlete Member: to be elected this fall by athletes
                Safety Officer/Head Coach: Jennie Hedrick-Rozenberg
B Fall programs: propose programs & fees – 
USA registration forms will be available at mtg. to register fall athletes
            Registration Sept. 14 first $100 due
2nd installment next $100 due Oct. 31     
3rd installment next $100 due Nov. 30
4th installment Balance due Jan. 3
C.  Calendar: Winter 2012-2013 (athlete’s to receive calendar assignments once registered)
D.  Use of sponsorship $’s - sign thank you's and donation receipts
E.  Pella Community Foundation grant app. ideas – willing members to fill out?
Theisen's grant app. apply for tempo trainers – due Aug. 31
G. E-fundraising reminder renew magazine subscriptions and purchase restaurant vouchers through this program - our club gets 40% of the purchase price
H. 2013 SPLASH BASH dates: March 22 (4th, 5th, 6th grade indoor pool) May 31 (7th & 8th grade dance outdoor pool)?
I. Fundraising ideas: (looking for a coordinator for each)
                1. Bake sale in Dec._________________________________________
                2. Can drive ______________________________________________
                3. Smoothie bar at home and state Rec.?______________________
                4. Other ideas_____________________________________________
J. Meet Registration/Deadlines – Please use form – we will do our best to fill in fees – please respect deadlines
K. Report from Leadership training Aug. 28
L. Other business proposed