Friday, September 23, 2011

Agenda for Board Meeting Monday, Sept. 26

Agenda: Monday, Sept. 26, 2011 - 
**meeting to take place immediately following General Assembly meeting

Balance on hand $820.96.


Officer reports:
            *Rec. Liaison:
            *Corporate sponsorship - families turn in any collected money and give update to club

Coaches Report:


Old Business:
A. Vote on
Proposal J Determination of when a coach is required to attend an official meet
For official team regular season meets the following will apply with regard to the requirement of attendance and the compensation of a coach. 
  1. Meets are generally to be compensated at a per meet rate as detailed in the coaches contract.  This compensation is assumed to cover all scheduled sessions & meetings for a meet.
  2. When 3 or more athletes are registered for a session, the coach will be required to be in attendance. 
  3. When there are 2 or less athletes registered for a session it will be at the discretion of the coach and President or Vice President of the board to attend the session.  This decision is to be communicated by the coach to the swimmers registered for the session prior to the beginning of the meet.
  4. In the event that the above standards allows the coach to eliminate an entire day at the meet; the compensation for the meet may be adjusted by the number of session on that day at a per session rate based on the full meet compensation rate divided by the total number of sessions scheduled for the meet.
  5. This policy only applies to the regular season meets not the State meets.

B.  Review Policies K(progams),L(sponsorship $’s),M(Logo)that passed
C
.  Pella Community Foundation grant app. started
D
.  No word on Theisen's grant app.

New Business:           
A. Discuss Quorum at meetings - may need to amend by-laws - feedback needed?
B. Phase 2 of sponsorship dollar allocation - input
C.Elect officers
Proposed slate for the Board - we will need to approve - proposing we leave all positions as they currently are - if someone would like to fill the open positions please see Melissa and we can vote on them.

Current Board:
President                                              Melissa Webb
Vice President
                                     Dave Hanson                                        
Secretary
                                               *Vacant if interested please see Melissa
Treasurer
                                              *Vacant if interested please see Melissa 

Member at Large                                   Doug & Lori Heschke 
Club Sponsorship                                 Alan Pickett
Recreation Board Liaison
                *Vacant                                          
Athlete Member/s                                 Athletes to elect this fall - 

                                                                one 12 and under & one 13 and over
Safety Officer/Head Coach                Jennie Hedrick-Rozenberg   

D. Efundraising through website – magazine subscriptions and restaurants
D. Any other ideas, concerns or thoughts
E. Next Parent meeting to be scheduled